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Example · Online meetings

Meetings with colleagues and customers, without a link to send

A company of 30 people, with the office on site and part of the team working from home. We follow Anna's week, from Monday's stand-up to the meeting with the customer.

Book 30 minutes
How it is today

Every call is a small job

When half the team is at home, talking takes an appointment. And with the customer you open another program every time.

Links and invitations

For every meeting a link created by hand and sent to everyone.

Who is free?

You message and wait. A two-minute question takes half the morning.

The right document

During the call the customer's order is searched in another window.

The customer outside

For the customer another program, with another account and another password.

The outline

Five steps, from the office to the meeting

1
The office

The office arranges rooms, tables, whiteboard and coffee corner. Whoever walks in sees who is in and where.

Who: the officeMeeting rooms module
2
The stand-up

Every morning the team meets in front of the whiteboard, some from home and some from the office.

Who: the whole teamMeeting rooms module
3
The booking

The table is booked with the company and the project. Colleagues and the company's customers are invited.

Who: the organiserCalendar module
4
The meeting

Call with shared screen and chat. The customer joins from their own page, only at that table.

Who: invitees and customerMeeting rooms module
5
On the table

The project and the order being discussed, with number and status. Whoever has the permissions opens them.

Who: whoever is seatedProjects module
The story

A week of Anna's

Monday 9:00
The stand-up

Anna works from home. She walks into the office and goes to the whiteboard. Ten minutes standing, everyone says what they do today.

Monday 9:15
A quick question

Luca sees Anna sitting at table 2. He sits next to her, shares his screen and in five minutes it is solved.

Monday 11:00
The booking

Anna books table 2 for Thursday at 10, with the customer's company and the New installation project. She invites Luca and the customer's contact.

Monday
The email

The customer receives the invitation with the link and the calendar file. The day before, the reminder arrives.

Thursday 8:30
The dashboard

Anna opens the dashboard. The AI Assistant reminds her of the 10:00 meeting at table 2, with the button that takes her to the table.

Thursday 9:50
It opens

Ten minutes before, only invitees sit at the table. The project is already on the table, from the booking.

Thursday 10:00
On the call

The customer joins from their page. Anna shares her screen and shows the progress.

Thursday 10:20
The order

The customer asks for a delivery date. Luca puts the order on the table, opens it in another tab and answers, without leaving the call.

Thursday 10:30
Done

The customer leaves. The messages stay in the table chat, and whoever sits down later reads them.

An example built on the modules that exist today. Names and figures are made up.

Other examples

Other ways of working, on the same base

Are your meetings still links to send?

Tell me how you work today. Thirty minutes, no commitment.

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